Studio visit host guidelines

In this guide

A short bio about you
Images
Zoom settings
Social media

Thank you for agreeing to share your studio with our members. We are really excited to get an insight into your creative practice and work environment.

We need a few details from you to get the event up online and out on our social platforms. If you have any questions about what you need to supply please contact our community manager.

If are not a member of CEC please go ahead and join for free. We will link to your CEC profile in our event so that other members can connect with you.

A short bio about you

Please send us two or three paragraphs introducing yourself. Tell us a little about what you do and what you will be talking about during your interview. We will edit the text so that the tone fits with the rest of our content. Here is an example of what we are looking for:

Buckle up for our latest virtual adventure this month as we head to the buzzing creative hub that is Dundee to have a wee nosey around the home studio of Potluck Magazine Editor Rhia Cook. Potluck is a collaborative magazine dedicated to sharing your stories about cooking, eating, and sharing food.

Working as a one-woman army, Rhia does everything from concept development to illustration, article selection, editing, and layout, not to mention marketing and sales, in order to put out 3 stunning magazines per annum. It’s no small task, but it’s moving in the right direction.

Rhia prides herself on working ethically with all contributors and has devised a profit-sharing system for everyone involved in each production as well as donating 10% of all sales to the Trussell Trust (the UK’s biggest food bank organisation).

Images

You look great and people deserve to see how good you look in the best possible quality you can provide. Below are a set of guidelines to make sure we utilise the images you give us to the best of our abilities.

Copyright

First and foremost, you want to make sure you own the copyright for the images you’re providing. If you took them yourself then you’re all good! If they were taken by a photographer or other professional, you’ll want to check with them you have the right to be providing us with the images to use. 9/10 people will be fine with this, but copyright is an important issue we need to make sure to adhere to.

Amount of images

We’ll be using the images you provide for thumbnails, social posts about your content & in the events you feature in. Luckily we don’t require that many images, so if you’re in either of these two categories, here’s what we need from you:

  • One headshot
  • One wide image we could use for a banner, either your work or studio.

If you have them, send a few examples over for us to choose from.

Colour

A fairly simple one, if we can avoid black & white images that’d be ideal.

Crop (spacing)

Aside from sizing, this is the biggest and most important factor when it comes to ideal imagery. The major issue is usually the top of the head being cut off or both sides of the torso being cropped in to. These types of cropping make it hard for us to utilise the images in the capacity we normally use them. Below is a set of images showing the different levels of crop you might experience in your images and what we’re looking for from you.

Left – This image has ample space around the subject. This is great as it’s easy to cut the subject out of the image and place in other media.

Middle – This image also has good space around the left and top of the image, however, the right side is slightly cropped in. This isn’t ideal, but is the preferred side as we generally place our contributors to the right side of the canvas in the media we create.

Right – In this image the head/hair is cropped in to and this makes it impossible to flexibly use the image in various media. Although it may be ok for our thumbnails, it can’t work with our instagram stories. We want to keep our content uniform and consistent when promoting, so this image could not work.

Thumbnail example:

Sizing

The other biggest factor. You might have a great portrait of yourself or your product, but if it’s too small it’s no good.

We recommend images that are at least 1000px on the shortest edge and for a banner image, at least 1500px on the longest edge.

We will resize and optimise the images provided, so if you have larger versions of these images, please send them over.

To find the size of your images on your computer is fairly simple:

PC – Right-click on the image file and select Properties.
Mac – Press cmd while clicking on the image file, then select Get Info

File Formats

Please provide images in jpg format.

Sizing

The other biggest factor. You might have a great portrait of yourself or your product, but if it’s too small it’s no good.

We recommend images that are at least 1000px on the shortest edge and for a banner image, at least 1500px on the longest edge.

We will resize and optimise the images provided, so if you have larger versions of these images, please send them over.

To find the size of your images on your computer is fairly simple:

PC – Right-click on the image file and select Properties.
Mac – Press cmd while clicking on the image file, then select Get Info

File Formats

Please provide images in jpg format.

Zoom Settings

We publish the live event as a video on our website. It’s important that we record the video at the highest possible quality to make it a pleasure to watch. Here are some tips on getting the best out of the Zoom setup:

  • In the video settings for Zoom will be the option to display in 16:9 (widescreen) or in 4:3 . If it’s available select 16:9 (widescreen).
  • Next, we want to click the Enable HD button. Sometimes the option for 16:9 won’t be the there, but once you click HD it’ll change to the correct aspect ratio.
  • Lastly, select ‘Mirror my video’ so, much like a mirror, our image is mirrored back at us.

Other than the Zoom-specific settings make sure you have as much natural light, and as little background noise as possible.

Social media posts

In the weeks before your appearance on Elevenses, we’ll be promoting the event on social media.

The first post will feature the info you provided about yourself (see About us above) the second will be a series of three questions, a little mini-interview to give our audience a taste of what to expect.

We will send you these questions separately.

Sharing with your own followers

We would love it if you promote your appearance on Elevenses with your network. There are three key points where you will want to do this

  1. When we post the event on our website. You will know it’s live when you receive a calendar invite.
  2. In the days leading up to the event
  3. When the video from your talk goes live on the website. We will send you an email when this happenss.