Executive Assistant and Project Co-ordinator to Jamie Hale

Website CRIPticArts CRIPtic Arts

Salary: £21,476 (£26,845 FTE / £14.75/hr)

Hours: 28 per week, hybrid role (Two days a week in-person, Tuesdays and either Thursday or Friday)

  • Monday 09:00-13:00
  • Tuesday 09:00-17:00 (inc one hour unpaid lunch break; usually to be worked from Jamie’s home in Lewisham)
  • Wednesday 09:00-13:00
  • Thursday 09:00-17:00 (inc one hour unpaid lunch break; sometimes to be worked from Jamie’s home in Lewisham)
  • Friday 09:00-16:00 (inc one hour unpaid lunch break; sometimes to be worked from Jamie’s home in Lewisham)

Some flexibility may required when Jamie’s working arrangements change, and we would endeavour to also offer you flexibility where needed. If these working times do not work for you please contact us on team@cripticarts.org to discuss what would be feasible for you.

Contract length: 9 months FTC with expected extension if funding is extended as anticipated

Location: Hybrid, some evenings and weekends, usually two days per week in Lewisham, some work travel.

Application deadline: 7th May

Interviews: 17th May

Start Date: 27th May

Are you a fantastically organised person, who keeps on top of all the details? Do you shine when juggling projects, and thrive in a work environment that places you at the heart of a connected team, but with the autonomy to lead on your own work? Are you great at remembering previous conversations, and a delight to work with? A background in the arts and disability sectors is not required for this role, though a willingness to learn and develop is.

We are currently looking for a new Executive Assistant and Project Coordinator to support Jamie Hale across their work at CRIPtic Arts, and their freelance work. This involves working very closely with Jamie, including handling very personal and confidential information. You will be the person planning, prioritising, and organising, protecting Jamie’s time (from everyone, including themselves) and making sure they’re able to focus on the things that actually matter, not the things that feel like they matter.

At CRIPtic Arts you will be part of a flourishing staff team, in an exciting organisation. You will work directly with Jamie, co-ordinating the artistic, research, and campaigning projects they lead on, ensuring deadlines are met, and projects are well-managed, well-budgeted, and returns and reporting are done correctly. You need an excellent ability to track information and progress on multiple simultaneous projects. You will also be the link between Jamie and the wider CRIPtic team.

Working with Jamie as a freelancer, you will manage their freelance pipeline, time, pitches and commissions, projects, and deadlines across their health and social care research, media work, and creative theatre, television, poetry, and other literary work. This will include documenting, formatting, typing up and correcting dictation, and collating work together. It will also include being aware of potential upcoming projects and ensuring Jamie is well-positioned for them. Where projects are underway, you may be quite heavily involved in the minutae of each project.

Across both roles, you will manage Jamie’s inbox – reading emails and drafting responses, checking and updating their calendar, maintaining their file organisation system, and updating Asana, the project management tool. You will create and maintain agendas and minutes and meeting notes, schedule meetings (including access providers), You will carry out and write up research, type up bullet points and dictation, edit and format documents, slides, and presentations, and book travel. You will also be the person Jamie goes to every time they’ve lost a file – which happens a lot.

You will ideally be a driver, happy to drive a large automatic, which Jamie will ensure you are insured on. You will also support Jamie with medical and care tasks where their usual care set-up is not working and to facilitate their ability to work independently or for CRIPtic. This will include emptying stoma bags and giving medication, but training will be provided.

You may not have experience working with disabled people, or in the arts, but transferrable skills can come through any industry or background.

To apply, please send a CV (max 2 sides of A4) and cover letter (max 1-2 sides of A4) which explores how your experience and skills match with the requirements in the job description to team@cripticarts.org. This may also be submitted as two videos of up to 5 minutes each in English or BSL.

The application deadline is 7th May. Interviews will be 17th May, with a start date of 27th May.

Interview questions will be sent to candidates in advance, though unanticipated follow-up questions may also be asked. There is also a short pre-interview task and typing speed test. If you need any other reasonable adjustments to the application or interview process we would be delighted to work with you on those. Please contact us at team@cripticarts.org.

Role Specification

  • Administrative support as required, including managing emails and inboxes to filter, direct, and respond to emails, organising calendars and events, and taking minutes, taking dictation, writing up and proof-reading documents, designing, formatting and editing documents, reports, presentations, and other files as required, converting reports to accessible formats, e.g. screenreader friendly or Easy Read, and live-captioning in meetings
  • Editing and captioning videos and images to create accessible content, ensuring that image descriptions, captions, and summaries are correct and complete
  • Attending meetings both administratively and representing Jamie and/or CRIPtic Arts
  • Time and project management, prioritisation, goal tracking, ensuring deadlines are not missed over all projects deadlines, and managing invoicing
  • Event organisation and management support, including booking access providers, travel, and accommodation; managing attendees and speakers, collecting, handling and distributing event, attendee, and access information as required, and setting up online events where appropriate

Contact us

CRIPtic Arts

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